Microsoft Exchange Server 2016


A common challenge for many businesses is the growing volume of emails coupled with the mission-critical role they occupy. This places heavy demands on IT administrators. Users need tools that help them manage their inboxes, better organize their schedules and collaborate with others. IT administrators require tools that help them manage, preserve, and protect the messaging environment.

Microsoft Exchange Server 2016 meets all these needs and more. It helps users be more productive and collaborate better through a deeper integration with other Office products. It helps IT administrators be more efficient with a simplified architecture, additional recovery features, and enhanced compliance tools for protecting and preserving data.


Sharing Documents

Upload and Share. Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016 right from your Outlook on the web inbox.

Automatic Permissions. When you send a file as a document link; the permissions are set automatically, giving recipients of the email the ability to access the document, just as if it were a traditional attachment.

Attach Existing Files. If the file you want to send is already stored on SharePoint or OneDrive for Business, you can easily browse to those documents in Outlook on the web or Outlook 2016 and send them as links.

Minimal Changes to User Experience. When an attachment is sent as a link, it appears just like a traditional attachment in Outlook 2016 and Outlook on the web. The attachment includes a cloud icon, which indicates the document is stored remotely.

Receiving and Editing Documents

Side-by-Side View.  Exchange 2016 integrates with Office Online Server to give you a better experience when viewing documents in Outlook on the web.

Edit and Reply. In Outlook on the web, you can edit a document and respond to the conversation all without leaving the web browser.

Infrastructure Options for Document Collaboration

There are two infrastructure options for enabling these document collaboration features. If you require a fully on-premises infrastructure, you can deploy SharePoint 2016 on-premises for document storage. Or, you can store documents in the cloud with OneDrive for Business (as part of an Office 365 tenant) instead of an on-premises SharePoint Server. Either of these two topologies enables you to share documents as links in Outlook 2016 and Outlook on the web.

To enable the viewing and editing of Office documents from Outlook on the web, an on-premises deployment of Office Online Server is required.  Office Online Server is the new version of Office Web Apps server, and provides the web-based versions of Word, PowerPoint and Excel.

Smarter inbox

Search Enhancements

Faster Results. Exchange 2016 includes refinements to the product’s core search architecture that are based on learnings from Office 365 search instrumentation and telemetry.

Server-Powered Search in Outlook. Outlook 2016 has been updated to leverage this improved search infrastructure.

Search and People Suggestions. As you begin to type a search in Outlook on the web and Outlook 2016, intuitive search suggestions appear, based on people you communicate with, your mailbox content and your query history

Search Refiners.  In Outlook on the web, search refiners appear next to the search result set, helping you quickly hone in what you are looking for based on sender, whether there is an attachment, which folder it is in, or the date.

Fuzzy Matching.  The updated search capabilities in Exchange 2016 helps out when you don’t quite spell a person’s name or a word just right, providing search suggestions with fuzzy matching. This applies to both people names and keyword searches.

Calendar Search. In Outlook on the web, you can now search for events in your calendar and other people’s calendar. The calendar search includes body, title, and location of the events, the name of an attendee/organizer, or even in the name of a category applied to an event.

Inbox Enhancements

Inline Preview for URLs. When you compose a new email message and type the URL for an external web page, Outlook on the web automatically generates a rich preview that lets you and your recipients take a peek into the contents of the site.

Inline Video Player. Outlook on the web saves you time by letting you view videos in the context of their conversations.

Intelligent Recipient Selection and People Search allows you to quickly select recipients when replying to email and composing new messages.

Outlook Add-Ins

New Integration Points.  Add-ins can now integrate with UI components in several new ways: as highlighted text in the body of a message or meeting, in the right-hand task pane when composing or reading a message or meeting, and as a button or a dropdown option in the Outlook ribbon.

New Ways of Rolling Out Apps to Users.  To make it easier to share and test add-ins before they are published, you can now side-load add-ins with a user-to-user sharing model. You can also install apps directly from the Office store or the Outlook ribbon.

Mobile productivity

Outlook 2016

Rich Calendar Appointments and Meetings.  Appointments and Meetings now offer all the rich HTML formatting and attachment capabilities Outlook users are familiar with in email messages.

Support for Small Screen Portrait Layouts.  Outlook adapts to smaller screens with a dynamic layout.

Easy Access to Recent Files.  Easily locate and attach recently accessed files with the new Recent Items dropdown list. Access files stored anywhere on your computer or in the cloud with OneDrive, OneDrive for Business and SharePoint Online. All files can still be accessed from File Explorer by selecting ‘Browse this PC’.

Modern Help with TellMe.  Find the right command, fast, without searching through the Ribbon. Just type what you want to do in the TellMe box at the top of Outlook and TellMe takes you directly to the feature you need.

Smart Lookup.  Smart Lookup finds contextual information from the web about the contents of your email. Highlighting keywords, like people or places, in your inbox and selecting ‘Smart Lookup’ provides useful information from Bing, Wikipedia and Oxford right in your inbox.

New Office Themes. Outlook 2016 now supports the new Colorful theme, in addition to White and Dark Grey.

High DPI Screen Support. Outlook renders better on devices with high resolution screens.

E-mail Address Internationalization. Outlook now supports more international characters, expanding support for email addresses from more languages (e.g. üñîçøðé@üñîçøðé.com

Foreground Network Calls Eliminated.  Outlook no longer uses foreground network calls to ensure that Outlook stays responsive on unreliable networks.

Email Delivery Performance. We’ve reduced the amount of time it takes to download messages, display the message list, and show new email after resuming from hibernation.

Lean Storage Footprint. We’ve added settings that allow users to better manage storage by only retaining 1, 3, 7, 14 or 30 days of mail on the device. On devices with smaller hard drives, Outlook will recognize the available disk space and automatically set a smaller sync timeframe.

Outlook on the Web

Optimized for Tablets and Smartphones. For situations in which you don’t want to install the Outlook app on a tablet or smartphone, such as when you are borrowing someone’s device, Outlook on the web has a user interface that is optimized for mobile devices.

Performance Improvements have been made in a number of areas, including creating calendar events, composing, loading messages in the reading pane, pop-outs, search, startup, and switching folders.

An action pane across the top of the browser window allows you to quickly click those actions you most commonly use such as New, Reply all, and Delete.

Pin. You can now pin any message in your inbox to have it highlighted in yellow and kept at the top of your inbox.

Sweep. Sweep provides a simple set of actions to manage emails from specific senders.

Undo. A dedicated Undo button lets you quickly undo unintended actions, such as deleting a message, or moving a message, with a single click.

Archive. One-click archiving allows you to quickly move messages out of the inbox to the designated folder of your choice.

Emojis. Add spice, humor, or flair to email conversation by inserting emojis into your email messages.

New themes. Thirteen new themes have been added, so you can personalize your Outlook web experience with a variety of graphic designs.

Outlook for iOS and Android

Focused Inbox. Two tabs segregate your most important emails from other types of email such as newsletters, system notifications, updates, and promotions.

Schedule. The Schedule feature allows you to swipe to temporarily remove a message from your inbox and have it return again at a more convenient time.

Send Availability.  The Calendar has a Send Availability feature that provides a quick method for sending friends and colleagues a snapshot of your availability.

Quick Access to Files. You can connect to cloud-based file services and quickly attach files to emails, or save attachments to these file storage locations.

Automatic Replies. Full-featured support for setting Out of Office messages is offered; including the ability to set separate auto-replies for internal and external recipients, and a banner that reminds you if an Automatic Reply is in effect.

Rich People and Directory Search. Search your company directory, and see extended information about people, such as office location.

Simplified Architecture

Microsoft Exchange Server 2016 builds upon the architectural foundation of Exchange Server 2013, with carefully selected refinements and simplifications. A number of performance and reliability improvements which originated in Office 365 are included in Exchange 2016. Exchange 2016 also includes hybrid enhancements, and a variety of cloud services that can enhance your on-premises Exchange infrastructure. Exchange 2016 was designed to be a flexible messaging foundation—one that meets your current needs while being ready for changes that may occur in your business in the years to come.

Security and Compliance

Today, IT is not just responsible for keeping a messaging environment up and running. You are also charged with protecting your organization’s data and helping your organization comply with legal and regulatory requirements.
Exchange 2016 includes protection and compliance features that integrated and easy to use.  Building on previous investments in these areas, it brings expansion of built-in data loss prevention technologies, enhancements to audit reporting, and improvements in built-in eDiscovery capabilities.

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